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Report scheduling lets you set up automatic report generation on a recurring basis. Instead of manually running reports, Fanhaven generates them for you and delivers them on schedule.

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Creating a schedule

1
Go to Reporting
2
Navigate to the Reporting page in the dashboard.
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Click “Create Schedule”
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Set up your schedule with:
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SettingDescriptionReport typeWhich report to generate (Tour Overview, Sales Report, etc.)FrequencyHow often — daily, weekly, per-event, or customParametersReport-specific settings (date range, events, filters)RecipientsWho should receive the report (email addresses)
6
Activate
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Toggle the schedule to active. Reports will be generated and delivered automatically.

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Frequency options

FrequencyWhen it runsBest for
DailyEvery morning for the previous dayActive tours with shows every night
WeeklyEvery Monday for the previous weekRegular management updates
Per-eventAfter each event concludesPost-show settlement and review
CustomOn specific dates you defineEnd-of-tour summaries, quarterly reviews

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Managing schedules

From the Reporting page, you can:
  • View all schedules — See every active and paused schedule
  • Edit — Change parameters, frequency, or recipients
  • Pause/resume — Temporarily stop a schedule without deleting it
  • Delete — Remove a schedule permanently

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Common scheduling patterns

Report: Tour Overview
Frequency: Daily
Recipient: Tour managerDelivers a summary of the previous day’s performance every morning.
Report: Tour Overview + Profit Report
Frequency: Weekly
Recipient: Artist management teamA weekly digest of tour performance and profitability.
Report: Settlement Report
Frequency: Per-event
Recipient: Tour manager + accountantAutomatically generates the settlement report after each show for quick reconciliation.
Report: Inventory Holdings
Frequency: Weekly
Recipient: Merch directorWeekly inventory snapshot to identify reorder needs.
Start with a daily Tour Overview and a per-event Settlement Report. These two schedules alone save significant manual work during an active tour.