Box Tracking lets you label and track individual containers (boxes, cases, crates) of merchandise as they move through your supply chain — from manufacturer to warehouse to trailer to booth.
Why track boxes?
When you’re managing thousands of units across dozens of items, knowing which box contains what and where it is saves enormous time:
- Faster load-in — Know exactly which boxes to pull for each event
- Better accountability — Track who received what and when
- Easier auditing — Reconcile physical inventory against digital records
- Reduced loss — Identify missing containers quickly
How it works
From Inventory → Box Tracking, create a new box entry. Give it:
A label or ID (e.g., “Box #142” or a barcode)
Contents — The items and quantities packed in this box
Current location — Where the box is right now
As boxes move through your operation, update their location:
Warehouse → Trailer (before the tour hits the road)
Trailer → Booth (during event load-in)
Booth → Trailer (after the show)
Trailer → Warehouse (end of tour)
When a box arrives at its destination, open it and verify the contents against what the system says should be inside.
Box tracking in practice
Here’s a typical flow during a tour:
| Stage | Action |
|---|
| Pre-tour | Pack boxes at the warehouse, label them, and log contents in Fanhaven |
| Load-out | Move boxes from warehouse to trailer. Update locations in the system. |
| Show day | Pull the boxes you need for the event. Move them to the booth. |
| Post-show | Repack remaining inventory. Move boxes back to the trailer. |
| End of tour | Return boxes to the warehouse. Reconcile totals. |
Consistent box tracking throughout the tour makes end-of-tour inventory reconciliation dramatically easier.
