> ## Documentation Index
> Fetch the complete documentation index at: https://docs.fanhaven.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Inventory Management

> Track, move, and manage your merch inventory across all locations.

Fanhaven's **Inventory Management** system tracks every unit of merch across your entire operation — from warehouses to trailers to individual merch booths.

## Inventory locations

Inventory exists in different locations throughout your tour operation:

| Location      | Description                                                                     |
| ------------- | ------------------------------------------------------------------------------- |
| **Warehouse** | Your main storage facility where bulk inventory lives                           |
| **Trailer**   | The touring vehicle that carries merch between shows                            |
| **Booth**     | The physical merch selling location at an event                                 |
| **Container** | Custom location type for any other storage (e.g., a storage unit, office, etc.) |

## Viewing inventory

Navigate to **Inventory → Management** from the dashboard to see a complete view of your inventory:

* **By item** — See total quantities across all locations for each merch item
* **By location** — See what's stocked at each warehouse, trailer, or booth
* **By size** — Drill into size-level detail for any item

## Adding inventory

<Steps>
  ### Select an item

  From the inventory view, click on the merch item you want to stock.

  ### Choose the location

  Select where the inventory is being added (warehouse, trailer, booth, etc.).

  ### Enter quantities

  Enter the quantity per size. For non-sized items, just enter the total quantity.

  ### Save

  The inventory is updated immediately and reflected across all dashboards and POS sessions.
</Steps>

## Moving inventory

When you need to transfer inventory between locations (e.g., from warehouse to trailer before a tour, or trailer to booth before a show):

<Steps>
  ### Select "Move Inventory"

  Choose the items and quantities to move.

  ### Set source and destination

  Select where the inventory is coming from and where it's going.

  ### Confirm the transfer

  Review and confirm. Both locations are updated simultaneously.
</Steps>

## Distributing inventory

Use **Distribute** to split inventory across multiple booths for an event. This is useful when you have multiple selling locations at a single venue.

## Reorder alerts

Stay ahead of stockouts with **reorder alerts**:

* Set a **reorder threshold** per item
* When any item drops below the threshold across all locations, you'll see a notification in the dashboard
* Export reorder needs to share with your manufacturer or supplier

<Warning>Running out of a popular item mid-tour is costly. Set conservative reorder thresholds, especially for your best sellers, and check inventory levels regularly.</Warning>

## Inventory accuracy

Fanhaven automatically adjusts inventory when:

* A **sale** is made through the POS or online
* A **refund** is processed and items are returned
* An **exchange** returns one item and removes another
* A **comp** is given away by staff
* Inventory is **moved** or **distributed** between locations

<Info>For the most accurate counts, run **count-in** and **count-out** processes at each event. See the [Counts guide](/merch/counts) for details.</Info>