> ## Documentation Index
> Fetch the complete documentation index at: https://docs.fanhaven.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Box Tracking

> Track individual boxes and containers of merch through your supply chain.

**Box Tracking** lets you label and track individual containers (boxes, cases, crates) of merchandise as they move through your supply chain — from manufacturer to warehouse to trailer to booth.

## Why track boxes?

When you're managing thousands of units across dozens of items, knowing *which box* contains *what* and *where it is* saves enormous time:

* **Faster load-in** — Know exactly which boxes to pull for each event
* **Better accountability** — Track who received what and when
* **Easier auditing** — Reconcile physical inventory against digital records
* **Reduced loss** — Identify missing containers quickly

## How it works

<Steps>
  ### Create a box

  From **Inventory → Box Tracking**, create a new box entry. Give it:

  * A **label or ID** (e.g., "Box #142" or a barcode)
  * **Contents** — The items and quantities packed in this box
  * **Current location** — Where the box is right now

  ### Track movement

  As boxes move through your operation, update their location:

  * **Warehouse → Trailer** (before the tour hits the road)
  * **Trailer → Booth** (during event load-in)
  * **Booth → Trailer** (after the show)
  * **Trailer → Warehouse** (end of tour)

  ### Open and reconcile

  When a box arrives at its destination, open it and verify the contents against what the system says should be inside.
</Steps>

## Box tracking in practice

Here's a typical flow during a tour:

| Stage           | Action                                                                |
| --------------- | --------------------------------------------------------------------- |
| **Pre-tour**    | Pack boxes at the warehouse, label them, and log contents in Fanhaven |
| **Load-out**    | Move boxes from warehouse to trailer. Update locations in the system. |
| **Show day**    | Pull the boxes you need for the event. Move them to the booth.        |
| **Post-show**   | Repack remaining inventory. Move boxes back to the trailer.           |
| **End of tour** | Return boxes to the warehouse. Reconcile totals.                      |

<Tip>Consistent box tracking throughout the tour makes end-of-tour inventory reconciliation dramatically easier.</Tip>